1. Planning.

• Assessment
  Begin with identifying who needs access, the resources required, and the reason. Take stock of existing access permissions and evaluate if they can be minimised or eliminated. For better visibility, consider using an entitlement discovery tool.
• Policy creation  
  Create precise policies for both granting and revoking access. Include rules about who can request access, under what conditions, and for what period. Especially for privileged roles, establish time-bound parameters.
• Source of truth
  Synchronize your JIT access system with an Identity Provider (e.g., Okta, Google Workspace, Azure AD, OneLogin). This will serve as the ultimate source for identities. By escalating or reducing individual identities rather than shared accounts, you'll enhance authorization control and audit precision.

2. Execution.

• Self-serve access requests
  Simplify the procedure by allowing users to ask for access through the system, not through individuals. Boost adoption rates by integrating with IM platforms like Slack or MS Teams. Ensure requests include who's asking, the required service/resource/role, duration, and reason.

• Approval process
  JIT access allows organizations to delegate approvals to those with business context. Resource owners and business unit managers often have better insight than IT helpdesks. Utilizing messaging platforms can quicken responses, giving approvers all necessary info for an informed decision.

• Conditional approval workflows
  Inscribe your predefined policies into workflows that dictate access permissions. Assign 'if-then' conditions. IF identity group "X" asks for access to "Y", seek approval from "Z" and notify "M".

• integrations
  Consider integrating JIT with other IT and security systems to gain more adaptability; Pair with IT ticketing systems for automated access based on ticket status. Link with data classification systems to modify policies depending on data sensitivity. Working with on-call schedule software for automated approvals during emergencies could be beneficial. Use training systems like Lessonly to grant access based on training completion.
• Automated provisioning and deprovisioning
  Thoroughly understand Lessonly to effectively grant and rescind fine-grained access automatically within the service. This is crucial as it reduces dependence on people to make time, allowing for automated de-provisioning of access, embracing JIT access and the principle of least privilege access (POLP). Ideally, all permissions would be managed in one place, avoiding the necessity to construct or manage an environment for every application in your organization.
• Access methods
  For Lessonly JIT Access, APIs are advisable due to their flexibility and real-time capabilities. However, a mix may be necessary. For instance, using SAML for authentication, SCIM for user provisioning, and APIs for precise access control decisions.

3. Maintenance.

• Regular audits
  Periodically inspect access logs to confirm that JIT access is operating as planned. Look out for any unusual patterns or behaviours either directly or by inputting the logs into your SIEM. You can automate the user access review process to speed up evidence collection, delegate reviewers, and verify your system adheres to relevant industry regulations or standards.
• User training
  Instruct users, particularly privileged users, about the importance of least privilege, JIT Access, and its operation. Confirm users know how to request access when necessary.
• Feedback loop
  Retain a consistent review of your JIT access procedures. Collect feedback from users and IT staff to understand where enhancements can be made.

By following this structured method, you'll successfully implement a robust Just-in-Time Access system for Lessonly.