1. Planning.

• Assessment
  Begin by identifying which employees require access, the resources they necessitate, and the reason. Evaluate existing access rights and ascertain if they can be decreased or removed. An entitlement discovery tool can provide improved insight.
• Policy creation
  Define clear policies for both conceding and revoking access. Frame rules about who can request for access, under what circumstances, and for what duration. Particularly for distinguished roles, specify time-bound parameters.
• Source of truth
  Align your JIT access system with an Identity Provider (such as Okta, Google Workspace, Azure AD, OneLogin). This acts as the ultimate source for identities. Ascending/descending individual identities over mutual accounts allows enhanced authorization control and audit correctness.

2. Execution.

• Self-service access requests
  Streamline the procedure by letting users request access through the system, not through individuals. Boost acceptance rates by amalgamating with IM platforms like Slack or MS Teams. Verify requests precisely detail who's asking, the needed service/resource/role, duration, and reason.

• Approval process
  JIT access offers a chance for organizations to assign approvals to people with business context. Resource owners and business unit managers often possess a better perspective than IT helpdesks. Utilize messaging platforms for quick replies, providing approvers all essential data for a well-informed decision.

• Conditional approval workflows
  Incorporate your pre-set policies into workflows that decide access permissions. Implant them into workflows that define who can access what and under which conditions. One effective method to pursue this is by attributing if-then conditions. IF identity group “X” requests access to “Y”, seek approval from “Z” and alert “M”.

• Integrations
  Consider combining JIT Access with other IT and security systems for added versatility; Incorporate with IT ticketing systems for automated access based on ticket status. Pair with data sorting systems to tweak policies depending on data sensitivity. Ideally, tagging resources and grouping them together can simplify this process. Work with on-call roster software for automated consents during emergencies. Use training systems to provide access based on training completion.
• Automated provisioning and deprovisioning
  Understand Emburse properly to successfully provide and remove access finitely automatically within the service. This is crucial for JIT Access as it eases reliance on people's spare time. It advocates for automated deprovisioning of access, which is central to JIT access and Least Privilege Access (LPA). Ideally, manage all permissions in one location, avoiding the need to create or handle an environment for every application in your organization.
• Access methods
  For Emburse JIT Access, APIs are preferred due to their flexibility and real-time operability. However, a blend might be necessary. E.g., using SAML for authentication, SCIM for user provisioning, and APIs for exact access control decisions.

3. Maintenance.

• Periodic audits
  Routinely examine access logs to ensure that JIT access is operating properly. Watch out for any unusual patterns or behaviors either directly or by inputting the logs into your SIEM. Automating the user access review process can accelerate evidence gathering, designate reviewers, and ensure your system complies with pertinent industry regulations or standards.
• User training
  Instruct users, significantly privileged users, about the importance of LPA, JIT Access, and its functioning. Confirm users are aware of how to request access when required.
• Feedback loop
  Confirm a consistent evaluation of your JIT access procedures. Obtain feedback from users and IT staff to comprehend where improvements can be inserted.

Following this methodical approach, you'll be able to effectively instate a robust Just-in-Time Access system for Emburse.