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Hibob
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Automated Access Management Platform - Entitle - Limit cloud access without pushback

Birthright and JIT Access Through HiBob

Just in Time Access to

Hibob

Setting up birthright and just-in-time access using HR attributes from Hibob enhances security by minimizing risk, reducing data breaches, and promoting efficient operations.

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Just in Time Access - Entitle

Time-bound admin role escalations

Just in Time Access - Entitle

Temporary access that is revoked when no longer needed

Just in Time Access - Entitle

Faster access for employees and contractors

Just in Time Access - Entitle

Audit logs and access reviews

What is Birthright and JIT Access?

What is Just in Time Access?

Birthright Access is the automatic granting of access rights based on a user's role within an organization, typically predefined and tied to their job function, which can lead to excessive privileges if not regularly reviewed. In contrast, Just-In-Time (JIT) Access involves granting access rights as needed, for a specific purpose and limited duration, enhancing security by reducing the risk of unauthorized access and is often used for sensitive or critical systems.

Benefits of Birthright and JIT Access Through HiBob

Benefits of Just in Time Access to

Hibob

1. Efficient Least Privilege Access: Incorporating HiBob's employee data into a JIT access management system enables organizations to adopt an efficient least privilege model. By using HiBob’s insights on user roles and activities, the JIT solution can dynamically adjust access rights, ensuring that employees have only the necessary privileges, thereby reducing the risk of over-privileged accounts and improving security.

2. Boosted Compliance and Operational Productivity: Utilizing HiBob’s detailed employee activity and attributes within a JIT access framework enhances compliance auditing and operational efficiency. This integration allows for swift, data-informed decisions regarding access rights, decreasing human errors in access management and fostering a more effective, compliant workflow.

3. Minimized Insider Threats: Implementing temporary access controls using HiBob’s comprehensive data minimizes insider threat risks. The lack of permanent administrative privileges, governed by HiBob's insights, lowers the potential for unauthorized access to sensitive company resources.

4. Streamlining Employee Lifecycle Changes: Using HiBob’s HR attributes to manage joiners, movers, and leavers automates access control, ensuring timely and appropriate adjustments in access rights. This method enhances security and operational efficiency across the employee lifecycle while easing the load on HR and IT teams.

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Use Cases for Birthright and JIT Access Through HiBob

Use Cases for Just in Time Access to

Hibob

1. Automated Cloud Access for Project-Based Teams: By integrating HiBob's data on employee project roles and assignments, organizations can automate JIT access to cloud resources such as AWS S3 buckets or Azure VMs. This is particularly effective in environments with fluid project teams, ensuring timely and appropriate access to cloud services as team members move between different projects.

2. Protecting Cloud Data with HiBob's Employee Insights: Leveraging information from HiBob regarding employee clearance levels and job functions allows for precise management of JIT access to sensitive cloud applications and databases. This guarantees that only those with the appropriate job-related clearance can access sensitive data, like client information in CRM systems or financial records in cloud-based ERP platforms.

3. Streamlined Onboarding in the Cloud: HiBob can be used to automate the assignment of necessary cloud resource access for new hires, based on their assigned roles. This facilitates a smooth transition into the organization, granting immediate access to tools like Google Workspace or project management systems, crucial for a new employee's rapid integration and productivity.

4. Dynamic Admin Privileges in HiBob: Implementing JIT access within HiBob enables organizations to grant temporary admin privileges for specific tasks, such as system updates or integrations. This ensures that admin rights are allocated only when needed, bolstering security across diverse operational scenarios.

How to Implement Birthright and JIT Access Through HiBob?

How to Implement Just in Time Access to

Hibob

Entitle Just In Time Access - diagram- How to Implement Just in Time Access to

HiBob offers robust HR tools that can be leveraged to implement HR-based birthright and JIT (Just-In-Time) access control in your organization. Here’s how you can set it up:

1. Integrate HiBob with Centralized Permission Management Platforms and IT Systems:

  • Start by integrating HiBob with your organization’s centralized permission management platform, if available. This platform acts as a hub, simplifying the management of access rights across various IT systems.
  • If a centralized permission management platform isn’t in use, you can still directly integrate HiBob with individual IT systems. However, managing access rights through a centralized platform is generally more efficient and reduces complexity.
  • Use HiBob’s API or its range of integrations to ensure seamless connectivity, either to the centralized platform or directly to each IT system. This integration is essential for real-time synchronization of HR data with access controls across your IT infrastructure.

2. Set Up Birthright Access Controls:

  • In HiBob, define roles and various job functions and departments in your organization. This forms the basis of your birthright access setup.
  • Automate the assignment of these permissions based on the employee data from HiBob. For example, new hires in the finance department should automatically receive access to finance-related resources and applications.
Workflow from Entitle

3. Implement JIT Access Requests:

  • For JIT access, create a process where employees can request temporary access to additional resources or systems. This is often used for specific projects or temporary assignments.
  • Enhance operational efficiency and employee satisfaction by emphasizing self-serve access requests according to HR attributes in HiBob, and integrate a chatbot with platforms like Slack or Microsoft Teams for streamlined, immediate access management embedded in daily communication tools.


  • Develop approval workflows according to HiBob HR attributes, ensuring that access requests are routed to the appropriate managers or administrators for authorization.

4. Regular Monitoring and Auditing:

  • Regularly monitor and audit the access rights assigned to employees. Use reporting tools to track access permissions and adjustments.
  • This step is crucial for maintaining security, compliance, and ensuring that access rights are up-to-date with employee role changes or departures.

5. Educate Your Employees:

  • Provide training and clear guidelines to your employees on how to request access through Slack/Teams/Jira. Understanding the process will facilitate smoother operations and compliance with company policies.

6. Evaluate and Refine the Process:

  • Initially, test the birthright and JIT access setup with a select group of users to identify any issues or areas for improvement.
  • Collect feedback and make necessary adjustments to the process before implementing it across the entire organization.

By following these steps, you can effectively utilize HiBob to manage HR-based birthright and JIT access in your organization. The key to success lies in the seamless integration of HR data with access control mechanisms and the clear definition of access protocols and roles.

Birthright and Temporary Access Through HiBob With Entitle

Temporary JIT Access to

Hibob

with Entitle

Entitle provides self-serve access requests, flexible policy workflows, and automated provisioning, to restrict unneeded access across cloud infra and SaaS.

Entitle has a native integration with

Hibob

Entitle has an IdP integration with

Hibob

Native integration
5 minutes set up with pre-built connectors
IdP integration
Add/remove users from groups in an identity provider
JIT access: self-service requests and authorization workflows
Just in Time Access - Entitle
Just in Time Access - Entitle
HR-driven birthright policies
Just in Time Access - Entitle
Just in Time Access - Entitle
Full audit trails and access reviews
Just in Time Access - Entitle
Just in Time Access - Entitle
Fine-grained visibility of permissions
Just in Time Access - Entitle
Fine-grained, ephemeral provisioning of permissions
Just in Time Access - Entitle

Manage Birthright and JIT Access Through HiBob With Entitle

Manage temporary access to

Hibob

with Entitle

  • Attribute-based lifecycle automation: auto updated permissions in joiners, movers, leavers, on-callers and other scenarios based on HiBob attribute data.
  • Bundles feature allows for consolidated access requests across various applications, enhancing efficiency that can be granted to people based on their HR role.
  • Quick and easy installation, facilitating speedy rollouts across organizations; ready to use in just a few days.
  • Provides immediate visibility into all Hibob resources, roles, and entitlements for efficient monitoring and management.
  • Features native integrations with over 100 popular cloud services and applications, offering extensive compatibility.
  • As an API-first company, Entitle offers high customization, easy integration with various systems such as HRIS and ticketing systems, and accelerates access.

"I like Entitle because it’s one of those tools I can set up and forget about. I never have to go into it and it just works."

Just in Time Access - Entitle

Mike Morrato
CISO and Global Head of IT,
Noname Security

These folks get it.

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Hibob

What is

Hibob

Hibob is a cloud-based human resources and benefits management platform. It offers solutions for talent management, administration, and engagement in the workplace. The platform is designed to help businesses streamline and automate HR processes, from onboarding new hires to managing benefits and employee engagement.

Automated Access Management Platform - Entitle - Limit cloud access without pushback

What is Entitle?

Entitle is how cloud-forward companies provide employees with temporary, granular and just-in-time access within their cloud infrastructure and SaaS applications. Entitle easily integrates with your stack, offering self-serve access requests, instant visibility into your cloud entitlements and making user access reviews a breeze.

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JIT is only the beginning

Entitle Just In Time Access - diagram- JIT is only the beginning - entitle

Manage your users' on-demand and birthright permissions, all from one place.

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