1. Planning.

• Assessment
  Begin by identifying who requires access, the resources they need, and the reason. Document existing access rights and see if they can be minimized or eliminated. Consider using an entitlement discovery tool for better visibility.
• Policy creation
  Define clear policies for both granting and revoking access. Include guidelines about who can ask for access, under which circumstances, and for what duration. Especially for privileged roles, set time-bound parameters.
• Source of truth
  Sync your JIT access system with an Identity Provider (e.g., Okta, Google Workspace, Azure AD, OneLogin). This will act as the definitive source for identities. De/escalating individual identities over shared accounts will allow for better authorization control and audit accuracy.

2. Execution.

• Self-serve access requests
  Simplify the process by having users request access through the system, not through people. Enhance adoption rates by integrating with IM platforms like Slack or MS Teams. Ensure requests detail who's asking, the required service/resource/role, duration, and reason.

• Approval process
  JIT access presents an opportunity for organizations to delegate approvals to people with business context. Resource owners and business unit managers often have better context than IT helpdesks. Use messaging platforms for speedy responses, giving approvers all necessary information for an informed decision.

• Conditional approval workflows
  Embed your predefined policies into workflows that determine access permissions. Insert them into workflows that dictate who can access what, and under which conditions. One effective way to go about this is by assigning if-then conditions. IF identity group “X” requests access to “Y”, seek approval from “Z” and notify “M”.

• integrations
  Consider integrating JITA with other IT and security systems to get more flexibility; Integrate with IT ticketing systems for automated access based on the ticket status. Link with data classification systems to adjust policies depending on data sensitivity. Ideally, you will have the ability to tag resources and bundle them together can streamline this process. Collaborate with on-call schedule software for automated approvals during emergencies. Use training systems to grant access based on training completion.
• Automated provisioning and deprovisioning
  Get a good understanding of Keeper to effectively grant and revoke access fine-grained automatically within the service. This is imperative for JIT Access because it reduces the reliance on waiting for people to make time. It allows for automated deprovisioning of access, which is at the core of JIT access and the principle of least privilege access (POLP). Ideally, you would manage all permissions in one place, not having to build or manage an environment for every application in your organization.
• Access methods
  For Keeper JIT Access, APIs are preferable due to their flexibility and real-time capabilities. Yet, a blend might be necessary. For example, using SAML for authentication, SCIM for user provisioning, and APIs for precise access control decisions.

3. Maintenance.

• Regular audits
  Periodically check access logs to ensure that JIT access is working as intended. Look for any unusual patterns or behaviors either directly or by feeding the logs into your SIEM. You can automate the user access review process to accelerate evidence collection, delegate reviewers, and ensure your system complies with relevant industry regulations or standards.
• User training
  Educate users, especially privileged users, about the importance of least privilege, JIT Access and how it works. Ensure users know how to request access when needed.
• Feedback loop
  Ensure a consistent review of your JIT access procedures. Seek feedback from users and IT staff to understand where improvements can be made.

By following this structured approach, you'll be able to efficiently implement a robust Just-in-Time Access system for Keeper.