Google Workspace
Automated Access Management Platform - Entitle - Limit cloud access without pushback

Just in Time Access Through Google Workspace

Just in Time Access to

Google Workspace

Secure your Google Workspace efficiently with just in time access; improve operations, enhance security, restrict unnecessary access, safeguard data.

Just in Time Access - Entitle

Time-bound admin role escalations

Just in Time Access - Entitle

Temporary access that is revoked when no longer needed

Just in Time Access - Entitle

Faster access for employees and contractors

Just in Time Access - Entitle

Audit logs for access reviews

What is Just in Time Access?

Just-In-Time (JIT) access is a cybersecurity approach that allows for temporary, time-limited access to resources. It minimizes the risk of unauthorized access or compromised credentials by restricting persistent access to systems. In simple terms, it grants permissions only when needed and revokes them immediately after use.

Benefits of JIT Access Through Google Workspace

Benefits of Just in Time Access to

Google Workspace

1. Enhanced Least Privilege Access Control: Implementing just-in-time access and privilege escalation in Google Workspace helps stick to the principle of least privilege (PoLP), granting users access only when necessary and for the minimum time required. This minimizes the risk of excessive permissions, reduces the attack surface, and hence strengthens the overall control system.

2. Mitigation of Insider Threats and Human Errors: When permissions are granted only on a timely-needed basis, the possibility of insider threats and inadvertent human errors are significantly reduced. An employee can't exploit permissions if they're not continuously available, and temporary access decreases the chances of mistakes due to continuous working on high-risk tasks.

3. Boosted Operational Efficiency: With just-in-time access, Google Workspace becomes more efficient with real-time permission allocation and revocation. It eliminates the need to continuously manage user's access, saving administrative time, improving productivity, and ensuring that permission-related bottlenecks do not delay crucial tasks.

4. Simplified Compliance Auditing: Just-in-time privilege escalation provides detailed logs of who had access at what time and for what purpose, making it easier to audit and ensuring compliance with data privacy regulations. This feature improves transparency and accountability, which is beneficial during regular checks or incident investigations.

Use Cases for JIT Access Through Google Workspace

Use Cases for Just in Time Access to

Google Workspace

1. Collaborative Projects: Just in time access allows team members to access and work on a shared document in real time and make changes or updates as they go, improving team efficiency and effectiveness.  

2. Remote Work: In the current work-from-home scenario, Google Workspace provides employees with access to all necessary work files and tools without having to connect via a corporate server, allowing businesses to operate smoothly in a remote setting.  

3. Onboarding & Training: With just in time access, new employees or those being trained can access specific files or folders instantaneously which can help streamline the learning process and create a more interactive environment.

Explore Entitle’s JIT Access Management Platform

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How to Implement JIT Access Through Google Workspace?

How to Implement Just in Time Access to

Google Workspace

Entitle Just In Time Access - diagram- How to Implement Just in Time Access to

1. Planning.

  • Assessment
    Begin by identifying who needs access, the relevant resources and the respective reasons. Document pre-existing access permissions and try to mitigate or eliminate them where possible. You might find using an entitlement detection tool insightful for better visibility.
  • Policy Creation
    Outline firm policies for both the approval and dismissal of access. Embed guidelines about who is entitled to request access, under which conditions, and for how long. Especially for roles with heightened privileges, set time-constrained parameters.
  • Source of Truth
    Synchronize your Just-in-time (JIT) access management system with an Identity Provider, such as Google Workspace, Azure AD, or OneLogin, to provide an authoritative source for identities. Prioritizing the de/escalation of individual identities over shared accounts will optimize authorization control and audit precision.

2. Execution.

  • Self-serve Access Requests
    Users should be able to ask for access unaided through the system instead of involving individuals. Enhance adoption imminently by incorporating collaboration apps, such as Google Chat or Microsoft Teams. Ensure all requests carry details about the identity, the required resource, duration, and reason.
  • Approval Process
    JIT access presents an opportunity to assign approval authority to people with relevant business contexts. Resource owners and business unit managers often possess a broader mandate than IT helpdesks. Expedite responses by using messaging platforms that are armed with all necessary details for informed decisions.
  • Conditional Approval Workflows
    Incorporate the predefined policies into workflows that determine whether permissions are granted or denied. Implement in workflows dynamics for who can access what, and under which conditions. The best-effort approach is executing if-then conditions.
  • Integrations
    Consider incorporating JIT with other IT and security systems for increased functionality. Connect with data compartmentalization systems to tailor the policies based on data sensitivity. In an ideal environment, by permitting resources bundling, process implementation can be quickened. Link with training systems to grant access based on training completion.
  • Automated Provisioning and Deprovisioning
    Explore Google Workspace intensely to seamlessly grant and revoke access within the service. This step is vital for JIT Access as it eliminates human dependency for availability.
  • Access Methods
    For Google Workspace JIT Access, APIs are preferable due to their versatility and real-time credentials. In some situations, a combination might be necessary, such as SAML for authentication, SCIM for user provisioning, and APIs for precise access control decisions.

3. Maintenance.

  • Regular Audits
    Conduct frequent checks of access logs to ascertain that the JIT access system is functioning as expected.
  • User Training
    Enlighten users, particularly those with elevated privileges, about the principles of least privilege, JIT Access, and its functions.
  • Feedback Loop
    Regularly review your JIT access procedures. Accumulate feedback from users and IT staff to understand possible spaces for improvement.

By adhering to this structured protocol, you'll be able to efficiently implement a resilient Just-in-Time Access system for Google Workspace.

Temporary Access Through Google Workspace With Entitle

Temporary JIT Access to

Google Workspace

with Entitle

Entitle provides self-serve access requests, flexible policy workflows, and automated provisioning, to restrict unneeded access across cloud infra and SaaS.

Entitle has a native integration with

Google Workspace

Entitle has an IdP integration with

Google Workspace

Native integration
5 minutes set up with pre-built connectors
IdP integration
Add/remove users from groups in an identity provider
JIT access: self-service requests and authorization workflows
Just in Time Access - Entitle
Just in Time Access - Entitle
HR-driven birthright policies
Just in Time Access - Entitle
Just in Time Access - Entitle
Full audit trails and access reviews
Just in Time Access - Entitle
Just in Time Access - Entitle
Fine-grained visibility of permissions
Just in Time Access - Entitle
Fine-grained, ephemeral provisioning of permissions
Just in Time Access - Entitle

Manage JIT Access Through Google Workspace With Entitle

Manage temporary access to

Google Workspace

with Entitle

  • Instant visibility into all resources, roles, and entitlements within your Google Workspace.
  • Detailed control over fine-grained permissions within Google Workspace due to a deep understanding of modern tech stack.
  • Bundles allow grouping of different resources from Google Workspace and other applications into a single access request.
  • Quick and efficient deployment; can be installed in minutes and fully operational within days.
  • Support for native integrations with over 100 widely used cloud services and applications.
  • Highly customizable with seamless integration with on-call schedules, ticketing systems, HRIS and more for swift access, facilitating automated governance and regulatory compliance.

"I like Entitle because it’s one of those tools I can set up and forget about. I never have to go into it and it just works."

Just in Time Access - Entitle

Mike Morrato
CISO and Global Head of IT,
Noname Security

Google Workspace

What is

Google Workspace

Google Workspace is a suite of cloud-based productivity and collaboration tools developed by Google. It includes applications such as Gmail, Docs, Drive, Calendar, Meet, and many others. The software facilitates real-time collaboration, file sharing, and communication, mainly targeted towards businesses and organizations.

Automated Access Management Platform - Entitle - Limit cloud access without pushback

What is Entitle?

Entitle is how cloud-forward companies provide employees with temporary, granular and just-in-time access within their cloud infrastructure and SaaS applications. Entitle easily integrates with your stack, offering self-serve access requests, instant visibility into your cloud entitlements and making user access reviews a breeze.

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JIT is only the beginning

Entitle Just In Time Access - diagram- JIT is only the beginning - entitle

Explore how you can manage employees' temporary AND birthright permissions, all from one place.

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