1. Planning.

• Assessment
  Begin by determining which team members require access, the specific resources they need, and the purpose of their access. Evaluate current access rights and discern if they can be reduced or eradicated, using an entitlement discovery tool to enhance visibility.
• Policy creation
  Establish coherent policies for both granting and revoking access. Designate guidelines for who can request access, in what situations, and for how long, especially for roles with elevated privileges, assign time-restricted parameters.
• Source of truth
  Synchronize your JIT access system with an Identity Provider (e.g., Okta, Google Workspace, Azure AD, OneLogin). This maintains a reliable source for identities while delegating individual identities over shared accounts, improving authorization control and audit precision.

2. Execution.

• Self-serve access requests
  Streamline the process by enabling users to request access via the system, not through individuals. Boost adoption rates by incorporating IM platforms such as Slack or MS Teams. Validate that requests include the individual requesting, the necessary service/resource/role, duration, and rationale.

• Approval process
  Utilizing JIT access allows organizations to delegate approvals to those with relevant business context. Resource owners and business unit managers often possess better context than IT service desks. Opt for messaging platforms for quick responses, supplying approvers with all the details needed to make an informed decision.

• Conditional approval workflows
  Incorporate your predefined policies into workflows that decide access permissions, inserting them into workflows that regulate who can access what and when. This includes assigning if-then conditions; IF identity group “X” wants access to “Y”, approval from “Z” is required and “M” must be notified.

• Integrations
  Consider integrating JITA with other IT and security systems for increased dynamism; link to IT ticketing systems for automated access based on ticket status and with data classification systems to adjust policies based on data sensitivity. Also, consider coordinating with on-call schedule software for automated approvals during emergencies, and with training systems to grant access contingent upon training completion.
• Automated provisioning and deprovisioning
  Understand Rollbar's functionalities effectively to grant and revoke detailed access automatically to the service. This is crucial for JIT Access as it reduces reliance on waiting for individuals to act, enabling automatic deprovisioning of access adhering to the principle of least privilege access (POLP). Ideally, manage all permissions centrally, without the need to construct or manage an environment for each application across the organization.
• Access methods
  For Rollbar JIT Access, APIs are preferred due to their adaptability and real-time capabilities. However, a combination might be needed, like SAML for authentication, SCIM for user provisioning, and APIs for detailed access control choices.

3. Maintenance.

• Regular Audits
  Periodically review access logs to confirm JIT access is functioning correctly. Scan for unusual patterns or actions either directly or through your SIEM. You can automate the user access review process to speed up evidence gathering, delegate reviewers, and ensure system compliance with pertinent industry standards or regulations.
• User training
  Educate users, particularly those with special permissions, about JIT Access and its significance. Guarantee users are aware of how to request access when needed.
• Feedback loop
  Regularly review your JIT access process. Encourage feedback from users and IT personnel to identify areas for improvement.

Following this structured method, you can successfully implement a secure Just-in-Time Access system for Rollbar.