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Automated Access Management Platform - Entitle - Limit cloud access without pushback

Just in Time Access to DocuSign

Just in Time Access to

DocuSign

Enhance operational efficiency with just in time access to DocuSign. Experience increased cybersecurity through controlled access and reduced risk.

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Just in Time Access - Entitle

Time-bound admin role escalations

Just in Time Access - Entitle

Temporary access that is revoked when no longer needed

Just in Time Access - Entitle

Faster access for employees and contractors

Just in Time Access - Entitle

Audit logs and access reviews

What is Just in Time Access?

Just-In-Time (JIT) access is a security feature where users are granted the necessary permissions to perform a specific task only at the exact time the access is needed. This principle reduces unnecessary standing permissions, thus mitigating the risk of a potential breach. When the task is completed, the system automatically revokes the permissions, ensuring users can only access systems and data when it's necessary.

Benefits of Just in Time Access to

DocuSign

1. Enhanced Least Privilege Access: Just in time access and privilege escalation help to enforce the practice of least privilege within DocuSign. This restricts access to only those digital assets that are necessary for a user to complete a task, preventing unauthorized access to sensitive information and reducing the risk of data breaches.

2. Minimized Insider Threats and Human Errors: These techniques can significantly reduce insider threats and human errors by limiting the time span and privileges of access. By granting the necessary access temporarily and then revoking it, opportunities for accidental or intentional misuse of data can be minimized.

3. Better Operational Efficiency: Just in time access can improve operational efficiency by reducing the need for repeated authorization requests. For instance, during a high-volume contract signing process in DocuSign, employees can be granted temporary elevated access to expedite the process, thereby saving time and improving productivity.

4. Easier Auditing for Compliance: Utilizing just in time access and privilege escalation can simplify compliance auditing. Short-term access logs can easily track and document who had access to what information and when, leading to more accurate and less complex audits, a crucial aspect of maintaining compliance within the highly-regulated financial, legal and healthcare industries that often use DocuSign.

Explore Entitle’s JIT Access Management Platform

Entitle Just In Time Access - diagram- Just in Time Access - EntitleRequest a demo

Use Cases for Just in Time Access to

DocuSign

1. Real Estate Transactions: Just in time access to DocuSign can be vital for real estate professionals who need to sign or have their clients sign essential documents, such as purchase agreements or leasing contracts, in a timely manner to ensure the deal goes through.  

2. Business Contractual Agreements: Businesses can use just in time access to DocuSign to quickly and securely sign contracts, agreements or non-disclosure documents, thereby speeding up the process and mitigating the risk of losing potential business opportunities.

3. Employee Onboarding: Human resources departments can use just in time access to DocuSign to streamline the new employee onboarding process, allowing new hires to electronically sign necessary paperwork such as benefits enrollment forms, confidentiality agreements and job offer letters.

How to Implement Just in Time Access to

DocuSign

Entitle Just In Time Access - diagram- How to Implement Just in Time Access to

1. Planning.

  • Assessment
    Start by determining who necessitates access, the tools they need, and their reason for access. Outline present access rights and ascertain whether they can be limited or discontinued. An entitlement discovery instrument may be beneficial for enhanced transparency.
  • Policy creation
    Develop clear policies for both granting and rescinding access. Include standards concerning who can request access, under what circumstances, and for how long. For privileged roles especially, set temporary parameters.
  • Source of truth
    Synchronize your JIT access system with an Identity Provider (like Okta, Google Workspace, Azure AD, OneLogin). This will function as the absolute source for identities. De-escalating and escalating individual identities rather than shared accounts will allow for more precise authorization control and audit precision.

2. Execution.

  • Self-service access queries
    Simplify the procedure by having users request access via the system, not through people. Increase adoption rates by integrating with instant messaging platforms such as Slack or MS Teams. Assure that requests specify who is making the request, the necessary service/resource/role, the duration, and the reason.
  • Approval procedure
    JIT access provides an opportunity for organizations to delegate approvals to individuals with business context. Resource holders and business unit managers often possess more context than IT helpdesks. Speed up responses by using messaging platforms, providing approvers with all the necessary information to make an informed decision.
  • Conditional approval workflows
    Integrate your predefined policies into workflows that decide access permissions. Embed them into workflows that stipulate who can access what and under which conditions. Assigning if-then conditions is an effective way of accomplishing this.
  • Integrations
    Think about integrating JITA with other IT and security systems to increase flexibility. Connect with IT ticketing systems for automated access based on ticket status, and with data classification systems to adjust policies based on data sensitivity.
  • Automated provisioning and deprovisioning
    Become familiar with DocuSign to effectively grant and revoke access within the service automatically. This is crucial for JIT Access as it reduces reliance on waiting for people to make room. It simplifies automated deprovisioning of access, which is central to JIT access and the principle of least privilege access (POLP). Ideally, you should manage all permissions in one place rather than building or managing an environment for every app in your organization.Varying access methods may be necessary, i.e., utilizing SAML for authentication, SCIM for user provisioning, and APIs for precise access control decisions.

3. Maintenance.

  • Regular audits
    Periodically examine access logs to ensure JIT access functions as planned. Watch for unusual patterns or behaviours or feed the logs into your SIEM. Automate the user access review process to speed up evidence gathering, delegate reviewers, and ensure your system is compliant with relevant industry regulations and standards.
  • User training
    Educate users, especially privileged ones, about the importance of least privilege, JIT Access and how it functions. Ensure users understand how to request access when necessary.
  • Feedback loop
    Consistently review your JIT access procedures. Seek feedback from users and IT staff to understand where improvements can be made. This structured approach will allow you to efficiently establish a robust Just-in-Time Access system for DocuSign.

Temporary JIT Access to

DocuSign

with Entitle

Entitle provides self-serve access requests, flexible policy workflows, and automated provisioning, to restrict unneeded access across cloud infra and SaaS.

Entitle has a native integration with

DocuSign

Entitle has an IdP integration with

DocuSign

Native integration
5 minutes set up with pre-built connectors
IdP integration
Add/remove users from groups in an identity provider
JIT access: self-service requests and authorization workflows
Just in Time Access - Entitle
Just in Time Access - Entitle
HR-driven birthright policies
Just in Time Access - Entitle
Just in Time Access - Entitle
Full audit trails and access reviews
Just in Time Access - Entitle
Just in Time Access - Entitle
Fine-grained visibility of permissions
Just in Time Access - Entitle
Fine-grained, ephemeral provisioning of permissions
Just in Time Access - Entitle

Manage temporary access to

DocuSign

with Entitle

  • Instantly view all resources, roles, and entitlements within your DocuSign to sharpen access oversight.
  • Exercise control over fine-grained permissions within DocuSign due to our deep understanding of modern tech stacks.
  • Simplify operations with Bundles, letting you combine various resources across different applications in a single access request.
  • Savour quick and easy installation that enables full roll out in just a few days.
  • Benefit from inbuilt integrations with over 100 widely-used cloud services and applications.
  • Automate governance and accelerate access with customizable features that integrate with HRIS, ticketing systems, on-call schedules and more.

"I like Entitle because it’s one of those tools I can set up and forget about. I never have to go into it and it just works."

Just in Time Access - Entitle

Mike Morrato
CISO and Global Head of IT,
Noname Security

Loved by fast-growing cloud security teams

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DocuSign

What is

DocuSign

DocuSign is a cloud-based software platform that allows businesses and individuals to securely sign and manage documents electronically. It aims to expedite transactions by eliminating the need for physical paperwork, saving time and resources. Functioning globally, it enables comprehensive eSignature functionality, enabling users to sign documents on various devices securely.

Automated Access Management Platform - Entitle - Limit cloud access without pushback

What is Entitle?

Entitle is how cloud-forward companies provide employees with temporary, granular and just-in-time access within their cloud infrastructure and SaaS applications. Entitle easily integrates with your stack, offering self-serve access requests, instant visibility into your cloud entitlements and making user access reviews a breeze.

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JIT is only the beginning

Entitle Just In Time Access - diagram- JIT is only the beginning - entitle

Manage your users' on-demand and birthright permissions, all from one place.

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