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Automated Access Management Platform - Entitle - Limit cloud access without pushback

Birthright and JIT Access through Workday

Just in Time Access to

Workday

Setting up birthright and just-in-time access using HR attributes from Workday enhances security by minimizing risk, reducing data breaches, and promoting efficient operations.

Just in Time Access - Entitle

Time-bound admin role escalations

Just in Time Access - Entitle

Temporary access that is revoked when no longer needed

Just in Time Access - Entitle

Faster access for employees and contractors

Just in Time Access - Entitle

Audit logs for access reviews

What is Birthright and Just in Time Access?

What is Just in Time Access?

Birthright Access automatically assigns access rights in line with a user's organizational role, usually pre-set according to their job function, but this can result in excessive privileges without regular audits. Conversely, Just-In-Time (JIT) Access grants necessary rights only when required, for a specific task and a limited time, thereby bolstering security by minimizing the chance of unauthorized access, making it suitable for sensitive or high-importance systems.

Benefits of Birthright and JIT Access Through Workday

Benefits of Just in Time Access to

Workday

  1. Efficient Least Privilege Access: Incorporating Workday's detailed employee data into a JIT access management system allows for an effective least privilege approach. Workday’s rich insights into user roles and activities enable dynamic adjustment of access privileges, ensuring that employees have only essential access, thereby improving security and mitigating the risk of over-privileged accounts.
  2. Boosted Compliance and Operational Productivity: Utilizing Workday’s detailed employee activity and attributes in a JIT access framework enhances both compliance auditing and operational efficiency. This integration supports fast, informed decisions regarding access rights, reducing errors in access management and promoting a more efficient, compliant workflow.
  3. Minimized Insider Threats: The use of temporary access controls, informed by Workday’s comprehensive employee data, effectively reduces insider threat risks. Limiting permanent administrative privileges, as informed by Workday's data, lowers the potential for unauthorized access to critical company resources.
  4. Streamlining Employee Lifecycle Changes: Applying Workday’s HR data to manage changes in employee status (joiners, movers, leavers) automates the access control process. This ensures appropriate and timely modifications in access rights, thereby improving security and operational efficiency across the employee lifecycle and reducing the workload for HR and IT teams.

Use Cases for Birthright and JIT Access Through Workday

Use Cases for Just in Time Access to

Workday

  1. Automated Cloud Access for Project-Based Teams: Integrating Workday's information on employee project roles and assignments can enable automated JIT access to cloud resources such as AWS S3 buckets or Azure VMs. This approach is ideal for dynamic project teams, ensuring they have timely and relevant access to cloud services.
  2. Protecting Cloud Data with Workday's Employee Insights: Using Workday’s data regarding employee clearance levels and job functions can refine the management of JIT access to critical cloud applications and databases. This strategy ensures that only employees with the appropriate clearance can access sensitive data, enhancing data security in CRM systems or cloud-based ERP platforms.
  3. Streamlined Onboarding in the Cloud: Workday can be utilized to automate the allocation of cloud resource access for new employees, based on their designated roles. This leads to a more efficient onboarding process, giving new hires immediate access to necessary tools such as Google Workspace or project management software.
  4. Dynamic Admin Privileges in Workday: By integrating JIT access with Workday, organizations can grant temporary admin privileges for specific operational tasks. This approach ensures that admin rights are assigned only when truly needed, thereby reinforcing security in various operational contexts.

Explore Entitle’s JIT Access Management Platform

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How to Implement Birthright and JIT Access Through Workday?

How to Implement Just in Time Access to

Workday

Entitle Just In Time Access - diagram- How to Implement Just in Time Access to

Workday's comprehensive HR tools can also be utilized for HR-based birthright and JIT access control. Here's how you can adapt this setup:

1. Integrate Workday with Centralized Permission Management Platforms and IT Systems:

  • Connect Workday with your organization’s centralized permission management platform. This facilitates easier management of access rights across IT systems.
  • Without a centralized platform, integrate Workday directly with individual IT systems, utilizing Workday’s API or its range of integrations for effective data synchronization.

2. Set Up Birthright Access Controls:

  • Define roles and job functions within Workday to establish your birthright access framework.
  • Automate permission assignments using data from Workday, like granting new finance hires automatic access to specific resources.
Workflow from Entitle

3. Implement JIT Access Requests:

  • Develop a process for employees to request temporary access to resources or systems, especially for project-based or short-term needs.
  • Use Workday’s HR attributes for self-service access requests, integrating with chatbots and platforms like Slack or Microsoft Teams for streamlined management.

4. Regular Monitoring and Auditing:

  • Regularly monitor and audit assigned access rights using reporting tools to ensure ongoing compliance and security.

5. Educate Your Employees:

  • Provide thorough training on accessing resources through Slack, Teams, or Jira, ensuring employees understand the procedures and comply with company policies.

6. Evaluate and Refine the Process:

  • Initially implement the birthright and JIT access system with a small group of users, refining the process based on feedback before full organizational deployment.

By following these steps, BambooHR and Workday can be effectively leveraged to manage HR-based birthright and JIT access in your organization, ensuring a seamless integration of HR data with access control mechanisms and clearly defined access protocols and roles.

Birthright and Temporary Access Through Workday With Entitle

Temporary JIT Access to

Workday

with Entitle

Entitle provides self-serve access requests, flexible policy workflows, and automated provisioning, to restrict unneeded access across cloud infra and SaaS.

Entitle has a native integration with

Workday

Entitle has an IdP integration with

Workday

Native integration
5 minutes set up with pre-built connectors
IdP integration
Add/remove users from groups in an identity provider
JIT access: self-service requests and authorization workflows
Just in Time Access - Entitle
Just in Time Access - Entitle
HR-driven birthright policies
Just in Time Access - Entitle
Just in Time Access - Entitle
Full audit trails and access reviews
Just in Time Access - Entitle
Just in Time Access - Entitle
Fine-grained visibility of permissions
Just in Time Access - Entitle
Fine-grained, ephemeral provisioning of permissions
Just in Time Access - Entitle

Manage Birthright and Jit Access Through Workday With Entitle

Manage temporary access to

Workday

with Entitle

  • Attribute-based Lifecycle Automation: automate permission updates in real-time for joiners, movers, leavers, and on-callers, using Workday attribute data. This ensures access rights are always aligned with current employee roles and scenarios.
  • Efficient Bundled Access Requests: Utilize Entitle Bundles feature to consolidate access requests across various applications, linked to HR roles in Workday. This enhances efficiency and simplifies access management.
  • Rapid Deployment: quick and straightforward installation process allows for rapid deployment, with the system being operational within a few days, aiding swift organizational integration.
  • Comprehensive Visibility: Instantly view all Workday resources, roles, and entitlements, enabling effective and efficient monitoring and management of access rights.
  • Extensive Cloud Services and Application Integrations: Native integrations with a wide range of cloud services and applications, providing broad compatibility and ease of use.
  • Customizable API-First Approach: API-first focus ensures high levels of customization and seamless integration with diverse systems such as HRIS and ticketing systems, enhancing the speed and flexibility of access management.

"I like Entitle because it’s one of those tools I can set up and forget about. I never have to go into it and it just works."

Just in Time Access - Entitle

Mike Morrato
CISO and Global Head of IT,
Noname Security

Workday

What is

Workday

Workday is a cloud-based software company that provides applications for human capital management, financial management, and planning. It is designed to help companies manage and organize their workforce, finances, and day-to-day operations more efficiently. The platform offers services such as payroll, talent management, data analysis, procurement, and time tracking.

Automated Access Management Platform - Entitle - Limit cloud access without pushback

What is Entitle?

Entitle is how cloud-forward companies provide employees with temporary, granular and just-in-time access within their cloud infrastructure and SaaS applications. Entitle easily integrates with your stack, offering self-serve access requests, instant visibility into your cloud entitlements and making user access reviews a breeze.

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JIT is only the beginning

Entitle Just In Time Access - diagram- JIT is only the beginning - entitle

Explore how you can manage employees' temporary AND birthright permissions, all from one place.

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