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Automated Access Management Platform - Entitle - Limit cloud access without pushback

Just in Time Access to Salesforce

Just in Time Access to

Salesforce

Enhance enterprise security with just in time access to Salesforce. Mitigate risk, increase operational efficiency, and protect sensitive data.

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Just in Time Access - Entitle

Time-bound admin role escalations

Just in Time Access - Entitle

Temporary access that is revoked when no longer needed

Just in Time Access - Entitle

Faster access for employees and contractors

Just in Time Access - Entitle

Audit logs and access reviews

What is Just in Time Access?

Just-In-Time (JIT) access is a security feature where a user or an application is granted permissions only when needed, and for the specific duration needed to complete a task. This method reduces the risk of unauthorized access and potential damage from compromised credentials. It is commonly utilized in cloud infrastructure environments to balance administrative access with security needs.

Benefits of Just in Time Access to

Salesforce

1. **Enhanced Least Privilege Access**: Just in time access and privilege escalation minimizes excessive permissions in Salesforce, ensuring users only gain necessary privileges when required. This approach maximizes data security by limiting the exposure of sensitive information to unnecessary access.

2. **Reduced Insider Threats and Human Errors**: Investing in just-in-time access reduces internal security risks by eliminating the "always-on" high privileges, thus decreasing the chances of accidental data modifications or intentional insider threats in Salesforce.

3. **Optimized Operational Efficiency**: Just in time privilege escalation streamlines processes in Salesforce as privileges are granted on a task-based need, minimizing administrative overheads of dealing with permissions. This accelerates operational workflows and drives productivity.

4. **Simplified Compliance Auditing**: Just in time access delivers immediate transparency into Salesforce access rights and modifications, simplifying the auditing process. This improves compliance with internal access policies and regulatory mandates, with accurate tracking and reporting of privilege escalation and usage.

Explore Entitle’s JIT Access Management Platform

Entitle Just In Time Access - diagram- Just in Time Access - EntitleRequest a demo

Use Cases for Just in Time Access to

Salesforce

1. Integration with Third-Party Applications: When integrating Salesforce with third-party applications, just in time access can be useful to authenticate users and grant them access to Salesforce data and processes only when it is needed, significantly enhancing the security of data transfer.

2. Temporary Role Changes: In organizations, roles and responsibilities can frequently shift. Just in time access can allow temporary elevation of a user's privilege in Salesforce for a specific time period or task, without the need to permanently change their role or profile.

3. Onboarding New Users: During the onboarding process of new employees, just in time access can be used to provide the new users access to relevant Salesforce modules and data as and when required, avoiding unnecessary exposure of sensitive data and making the onboarding process smoother and safer.

How to Implement Just in Time Access to

Salesforce

Entitle Just In Time Access - diagram- How to Implement Just in Time Access to

1. Planning.

  • Assessment
    Start by pinpointing who necessitates Salesforce access, what resources they need, and the reason behind it. Review existing access rights and ascertain if they can be reduced or removed. Consider utilizing an entitlement discovery tool for improved visibility.
  • Policy creation  
    Establish clear rules for both allocating and revoking access. Provide instructions about who can request access, under what conditions, and for what length of time. Particularly for privileged roles, establish time-limited parameters.
  • Source of truth  
    Align your Salesforce JIT access system with an Identity Provider such as Okta, Google Workspace, Azure AD, or OneLogin. This will act as the ultimate source of truth for identities. Transitioning individual identities over shared accounts will offer better authorization control and audit precision.

2. Execution.

  • Self-serve access requests  
    Simplify the procedure by allowing users to request access via the system, not people. Improve uptake by integrating with IM platforms like Slack or MS Teams. Ensure requests include details such as requester's identity, needed service/resource/role, duration, and reason.
  • Approval process  
    Salesforce JIT access offers a chance for organizations to delegate approvals to personnel with business context. Resource owners and business unit managers often have more context than IT helpdesks. Use messaging platforms for accelerated responses, providing approvers with all necessary information for a well-informed decision.
  • Conditional approval workflows  
    Incorporate predefined policies into workflows that regulate access permissions. These can be embedded into workflows that determine who can access what, and under what conditions. A practical approach is to establish if-then rules: IF identity group “X” requests access to “Y”, require approval from “Z” and inform “M”.
  • Integrations
    Consider integrating JIT access with other IT and security systems for increased flexibility; Synchronize with IT ticketing systems for automated access based on the ticket status. Connect with data classification systems to modify policies depending on data sensitivity. Ideally, be capable of tagging resources and bundling them together can simplify the process. Collaborate with on-call schedule software for automated approvals during emergencies. Use training programs to allocate access according to training completion.
  • Automated provision and deporvision
    Gain a thorough understanding of Salesforce to effectively grant and revoke access automatically within the service. This is vital for JIT access as it reduces reliance on people's availability. It facilitates automatic deprovisioning of access, which is central to JIT access and the principle of least privilege access (POLP). Ideally, you should manage all permissions in one place, eliminating the need to build or manage an environment for every application in your organization.
  • Access methods
    For Salesforce JIT access, APIs are preferred due to their adaptability and real-time capabilities. However, a combination may be necessary. For instance, employing SAML for authentication, SCIM for user provision, and APIs for detailed access control decisions.

3. Maintenance.

  • Regular Audits
    Routinely scrutinize access logs to confirm that JIT access is operating as expected. Look for any abnormal patterns or activities either directly or by feeding the logs into your SIEM. Automate the user access review process to expedite evidence collection, delegate reviewers, and ensure your system aligns with relevant industry standards.
  • User Training
    Instruct users, particularly privileged ones, about the significance of least privilege, JIT access, and how it functions. Guarantee users understand how to request access when necessary.
  • Feedback Loop
    Maintain a constant review of your Salesforce JIT access procedures. Solicit feedback from users and IT personnel to comprehend where enhancements are required.

By abiding by this structured method, you'll be able to competently implement a sturdy Just-in-Time access system for Salesforce.

Temporary JIT Access to

Salesforce

with Entitle

Entitle provides self-serve access requests, flexible policy workflows, and automated provisioning, to restrict unneeded access across cloud infra and SaaS.

Entitle has a native integration with

Salesforce

Entitle has an IdP integration with

Salesforce

Native integration
5 minutes set up with pre-built connectors
IdP integration
Add/remove users from groups in an identity provider
JIT access: self-service requests and authorization workflows
Just in Time Access - Entitle
Just in Time Access - Entitle
HR-driven birthright policies
Just in Time Access - Entitle
Just in Time Access - Entitle
Full audit trails and access reviews
Just in Time Access - Entitle
Just in Time Access - Entitle
Fine-grained visibility of permissions
Just in Time Access - Entitle
Fine-grained, ephemeral provisioning of permissions
Just in Time Access - Entitle

Manage temporary access to

Salesforce

with Entitle

  • Gain instant visibility into all resources, roles, and entitlements within Salesforce, helping to maintain a transparent and secure access framework.
  • Leverage Entitle's expertise in the modern tech stack to manage fine-grained permissions, enhancing the overall control within Salesforce.
  • Utilize the Bundles feature to consolidate varied resources across different applications into a single access request, simplifying access management.
  • Experience a quick installation and rollout process, making the transition uncomplicated and efficient.
  • Take advantage of native integrations with over 100 popular cloud services and applications for a comprehensive access management solution.
  • Customize and integrate easily with various systems such as on-call schedules, ticketing systems, and HRIS to speed up access, while also automating governance and tasks related to regulatory user access reviews for more efficient operations.

"I like Entitle because it’s one of those tools I can set up and forget about. I never have to go into it and it just works."

Just in Time Access - Entitle

Mike Morrato
CISO and Global Head of IT,
Noname Security

Loved by fast-growing cloud security teams

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Salesforce

What is

Salesforce

Salesforce is a leading customer relationship management (CRM) platform that offers a variety of applications for businesses to manage sales, marketing, service, and other customer-related interactions. It provides tools for managing and analyzing customer activity and data, with the goal of boosting business relationships and driving sales growth. Salesforce also offers integrated business services, including Salesforce Cloud, Sales and Service Cloud, and Salesforce Marketing Cloud.

Automated Access Management Platform - Entitle - Limit cloud access without pushback

What is Entitle?

Entitle is how cloud-forward companies provide employees with temporary, granular and just-in-time access within their cloud infrastructure and SaaS applications. Entitle easily integrates with your stack, offering self-serve access requests, instant visibility into your cloud entitlements and making user access reviews a breeze.

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JIT is only the beginning

Entitle Just In Time Access - diagram- JIT is only the beginning - entitle

Manage your users' on-demand and birthright permissions, all from one place.

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