Microsoft SharePoint
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Automated Access Management Platform - Entitle - Limit cloud access without pushback

Just in Time Access to MS SharePoint

Just in Time Access to

Microsoft SharePoint

Experience enhanced operational efficiency and heightened security with just in time access to SharePoint. This approach reduces unauthorized access, streamlines workflows and bolsters data protection.

Just in Time Access - Entitle

Time-bound admin role escalations

Just in Time Access - Entitle

Temporary access that is revoked when no longer needed

Just in Time Access - Entitle

Faster access for employees and contractors

Just in Time Access - Entitle

Audit logs for access reviews

What is Just in Time Access?

Just-in-time access is a security strategy that limits user access to a system or network to only what they need at that specific time, minimizing unnecessary exposure to sensitive resources. This approach is designed to reduce the risk of cyber-attacks by limiting the access and privileges of users and administrators to the minimum necessary for their task. The access permissions are granted for a certain period of time and are automatically revoked after the task is completed.

Benefits of Just in Time Access to

Microsoft SharePoint

1. Enhanced Security: Just-In-Time (JIT) access can significantly reduce the level of insider threats and potential human errors in SharePoint management by granting administrative privileges for specific tasks only when required, adhering to the principle of least privilege (PoLP).

2. Improved Operational Efficiency: JIT privilege escalation can streamline administrative tasks in SharePoint by granting elevated permissions just when needed, expediting processes and improving agility while avoiding needlessly broad or permanent permissions.

3. Reduced Risk Profile: JIT access within SharePoint lessens the attack surface by limiting unnecessary extended permissions, reducing the likelihood of unauthorized access, data breaches, or exploitable vulnerabilities.

4. Streamlined Compliance Auditing: Utilizing JIT access and privilege escalation simplifies the auditing process for SharePoint permissions, making it easier to monitor user activities, track and revoke temporary permissions, and provide clear reports for compliance requirements.

Use Cases for Just in Time Access to

Microsoft SharePoint

1. Confidential Project Management: Companies handling sensitive projects can utilize Just-In-Time access in SharePoint to grant temporary permissions to specific team members, ensuring that sensitive data is only accessible when necessary and reducing the likelihood of data breaches.

2. Compliance and Auditing in Finance Sector: In the finance industry, compliance officers can be granted JIT access to review data or documents within SharePoint for auditing purposes. This improves security by preventing continuous access while allowing officers to perform their duties with ease and accuracy.

3. Vendor Partnerships: In situations where a company collaborates with external vendors, JIT access in SharePoint can be used to provide temporary access to shared folders or documents. This maintains control over proprietary data and enhances security while fostering effective collaboration.

Explore Entitle’s JIT Access Management Platform

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How to Implement Just in Time Access to

Microsoft SharePoint

Entitle Just In Time Access - diagram- How to Implement Just in Time Access to

Implementing Just-in-Time (JIT) access to SharePoint requires a careful planning and execution process. Here is a detailed guide to help you implement JIT access to SharePoint:

1. Planning.

  • Assessment
    Begin by determining which users need access to SharePoint, the resources they require, and the purpose of this access. Document the current access rights and review possibilities for reduction or elimination. Utilize tools for a comprehensive entitlement review to identify unnecessary access.
  • Policy formulation
    Develop clear policies for granting and revoking access to SharePoint. Specify eligibility criteria, conditions, and duration for access requests. Pay special attention to privileged roles and ensure time-bound parameters for access requests.
  • Source of truth
    Link your JIT access system with an Identity Provider (such as Okta, Google Workspace, Azure AD, OneLogin) for SharePoint. This ensures individual identities over shared accounts, providing better authorization control and audit accuracy.

2. Execution.

  • Self-service
    Enable users to request access through the system. Integrate with instant messaging (IM) platforms like Slack or MS Teams. Access requests should include details such as the requester, service/resource/role, duration, and reason.

just_in_time_access_entitle_Microsoft_SharePoint

  • Approval mechanism
    Delegate approval authority to individuals with relevant business context, such as resource owners and business leaders. Utilize messaging platforms for quick, informed decisions on access requests.
slack approval message for just in time access to microsoftsharepoint
  • Conditional approval workflows
    Embed policies in workflows to dictate access permissions based on specific conditions. This ensures that access is granted or revoked based on pre-defined criteria.

  • Integrations
    Enhance flexibility by integrating the JIT access system with other IT and security systems. For example, integrate with ticketing systems for automated access and scheduling software for emergency approvals.
  • Automated provisioning and deprovisioning
    Thoroughly understand SharePoint to manage access effectively and automatically. Automate the process of granting and revoking access, reducing reliance on manual processes.

3. Maintenance.

  • Regular audits
    Perform routine checks of access logs to verify the effectiveness of the JIT access system in SharePoint. Monitor access patterns and identify any anomalies or unauthorized access attempts.
  • User training
    Educate users, especially those with privileged access, about least privilege principles and the JIT access process. Ensure that users understand their responsibilities and the importance of requesting access only when needed.
  • Feedback loop
    Continuously evaluate and refine your JIT access procedures. Gather feedback from users and IT staff to identify and implement needed improvements.

By following this structured approach, you can efficiently set up a robust Just-in-Time Access system for SharePoint, ensuring secure and controlled access to resources while minimizing potential risks.

Temporary JIT Access to

Microsoft SharePoint

with Entitle

Entitle provides self-serve access requests, flexible policy workflows, and automated provisioning, to restrict unneeded access across cloud infra and SaaS.

Entitle has a native integration with

Microsoft SharePoint

Entitle has an IdP integration with

Microsoft SharePoint

Native integration
5 minutes set up with pre-built connectors
IdP integration
Add/remove users from groups in an identity provider
JIT access: self-service requests and authorization workflows
Just in Time Access - Entitle
Just in Time Access - Entitle
HR-driven birthright policies
Just in Time Access - Entitle
Just in Time Access - Entitle
Full audit trails and access reviews
Just in Time Access - Entitle
Just in Time Access - Entitle
Fine-grained visibility of permissions
Just in Time Access - Entitle
Fine-grained, ephemeral provisioning of permissions
Just in Time Access - Entitle

Manage temporary access to

Microsoft SharePoint

with Entitle

  • Instant visibility into resources, roles, and entitlements within SharePoint is guaranteed.
  • Provisioning of temporary, fine-grained permissions within SharePoint is facilitated.
  • Bundles allow for the consolidation of different SharePoint resources for a single access request.
  • Quick and efficient installation process along with native integrations to over 100 cloud services and applications.
  • Highly customizable integration capabilities, designed to accelerate access and reduce administrative efforts.
  • Provisioning via Entitle automates governance and significantly reduces tasks related to regulatory user access reviews.

"I like Entitle because it’s one of those tools I can set up and forget about. I never have to go into it and it just works."

Just in Time Access - Entitle

Mike Morrato
CISO and Global Head of IT,
Noname Security

Microsoft SharePoint

What is

Microsoft SharePoint

SharePoint is a web-based, collaborative platform developed by Microsoft. It is primarily used by businesses to create websites, store, organize, access, and share information from any device. SharePoint also offers features like content management, intranet creation, and workflow management, helping companies streamline their processes and improve productivity.

Automated Access Management Platform - Entitle - Limit cloud access without pushback

What is Entitle?

Entitle is how cloud-forward companies provide employees with temporary, granular and just-in-time access within their cloud infrastructure and SaaS applications. Entitle easily integrates with your stack, offering self-serve access requests, instant visibility into your cloud entitlements and making user access reviews a breeze.

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JIT is only the beginning

Entitle Just In Time Access - diagram- JIT is only the beginning - entitle

Explore how you can manage employees' temporary AND birthright permissions, all from one place.

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