Zoom
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Automated Access Management Platform - Entitle - Limit cloud access without pushback

Just in Time Access to Zoom

Just in Time Access to

Zoom

Secure your virtual meetings with just in time access to Zoom. Enhance operational efficiency and prevent unauthorized access.

Just in Time Access - Entitle

Time-bound admin role escalations

Just in Time Access - Entitle

Temporary access that is revoked when no longer needed

Just in Time Access - Entitle

Faster access for employees and contractors

Just in Time Access - Entitle

Audit logs for access reviews

What is Just in Time Access?

Just-in-Time (JIT) access refers to an access control method where permissions are granted to users exactly when they need them and revoked as soon as the task is complete. The idea is to minimize the risk of unauthorized access or data breaches by limiting the window during which systems can be accessed. It is frequently used in cloud-based infrastructure and platforms for enhancing security practices.

Benefits of Just in Time Access to

Zoom

1. Enhanced Least Privilege Access Just-in-Time (JIT) access in Zoom provides users with the minimum necessary access rights they require to perform their duties, thus reducing the risk associated with excessive or permanent privileges. This approach emphasizes the security principle of 'Least Privilege', only elevating access temporarily when required, aiding in minimizing unintentional or intentional misuse.

2. Minimized Insider Threats and Human ErrorsBy implementing JIT privilege escalation, Zoom is able to minimize the risk of insider threats. With JIT, access privileges are not permanently assigned but are elevated only when necessary, considerably reducing the opportunity for a malicious insider to either exploit access or make errors due to excessive permissions.

3. Improved Operational Efficiency Just-in-Time access facilitates operational efficiency by reducing the complexities of managing a large number of permission sets in active directory within Zoom. It enables automatic allocation and revocation of privileges based on specific tasks or roles, reducing administrative overheads and ensuring timely delivery of the necessary permissions.

4. Streamlined Compliance Audit Process Easier auditing for compliance is one of the key benefits of JIT access and privilege escalation in Zoom. With this approach, every temporary privilege escalation is documented and tracked, making it easy to demonstrate to auditors that access rights are managed effectively and in line with compliance requirements.

Use Cases for Just in Time Access to

Zoom

1. Business Meetings: A project manager may need just in time access to Zoom in order to quickly host a last-minute virtual meeting with team members, ensuring that any urgent issues or changes could be immediately discussed and understood.  

2. Academic Lectures: Educational institutions could benefit from just in time access to Zoom to timely host virtual lectures or seminars, enabling students and educators to connect remotely without any delay.

3. Health Consultations: Healthcare organizations may use just in time access to Zoom to set up immediate virtual consultations or therapy sessions between doctors and patients to review health issues or treatment progress in real-time.

Explore Entitle’s JIT Access Management Platform

Entitle Just In Time Access - diagram- Just in Time Access - EntitleRequest a demo

How to Implement Just in Time Access to

Zoom

Entitle Just In Time Access - diagram- How to Implement Just in Time Access to

1. Planning.

  • Assessment
    Start by identifying who needs access, what resources they need, and why. Document the current access rights and determine whether they can be minimized or removed. You might want to use an entitlement discovery tool for better insights.
  • Policy creation
    Establish clear rules for both giving and taking away access. Include guidelines on who can ask for access, under what conditions, and for what length of time. Particularly for privileged roles, establish time-bound parameters.
  • Source of truth
    Synchronize your JIT access system with an Identity Provider (e.g., Okta, Google Workspace, Azure AD, OneLogin). This will serve as the authoritative source for identities. Prioritizing individual identities over shared accounts permits better control over authorizations and enhances audit accuracy.

2. Execution.

  • Self-serve access requests
    Make the process easier by enabling users to request access through the system, not through individuals. Facilitate adoption by integrating with IM platforms like Slack or MS Teams. Make sure requests explain who is asking, the necessary service/resource/role, duration, and the reason.
  • Approval process
    JIT access allows organizations to delegate approvals to those who understand the business context. Resource owners and business unit managers often have more context than IT helpdesks. Leverage messaging platforms for quick responses, providing approvers all the necessary information for an informed decision.
  • Conditional approval workflows
    Incorporate your predefined policies into workflows that regulate access permissions. Include them in workflows that dictate who can access what and under which conditions. One efficient approach is to set up if-then conditions. IF identity group “X” asks to access “Y”, seek approval from “Z” and notify “M”.
  • Integrations
    Think about integrating JIT access with other IT and security systems for increased flexibility; synchronize with IT ticketing systems for automated access based on ticket status. Connect with data classification systems to adjust policies based on data sensitivity. Ideally, you should be able to tag resources and group them together to simplify this process. Collaborate with on-call scheduling software for automated approvals during emergencies. Utilize training systems to allow access based on training completion.
  • Automated provisioning and depovisioning
    Gain a good understanding of Zoom to effectively grant and revoke access automatically within the service. This is crucial for JIT Access as it minimizes the dependence on people's availability. This enables automated depovisioning of access, which is essential for JIT access and the principle of least privilege access (POLP). Ideally, all permissions would be managed in one place, preventing the need to create or manage an environment for each application in your organization.
  • Access methods
    In JIT Access for Zoom, APIs are recommended for their flexibility and real-time capabilities. But a blend might be necessary. For instance, utilize SAML for authentication, SCIM for user provisioning, and APIs for detailed access control decisions.

3. Maintenance.

  • Regular audits
    Occasionally inspect access logs to make sure JIT access operates correctly. Look for any unusual patterns or behaviors directly, or by integrating the logs into your SIEM. The user access review process can be automated to expedite evidence gathering, delegate reviewers, and ensure your system is compliant with relevant industry regulations or standards.
  • User training
    Educate users, particularly those with privileged access, on the importance of least privilege, JIT Access, and how it functions. Make sure users understand how to request access when needed.
  • Feedback loop
    Regularly review your JIT access procedures. Collect feedback from users and IT staff to determine areas for improvement.

By following this structured approach, you'll effectively implement a robust Just-in-Time Access system for Zoom.

Temporary JIT Access to

Zoom

with Entitle

Entitle provides self-serve access requests, flexible policy workflows, and automated provisioning, to restrict unneeded access across cloud infra and SaaS.

Entitle has a native integration with

Zoom

Entitle has an IdP integration with

Zoom

Native integration
5 minutes set up with pre-built connectors
IdP integration
Add/remove users from groups in an identity provider
JIT access: self-service requests and authorization workflows
Just in Time Access - Entitle
Just in Time Access - Entitle
HR-driven birthright policies
Just in Time Access - Entitle
Just in Time Access - Entitle
Full audit trails and access reviews
Just in Time Access - Entitle
Just in Time Access - Entitle
Fine-grained visibility of permissions
Just in Time Access - Entitle
Fine-grained, ephemeral provisioning of permissions
Just in Time Access - Entitle

Manage temporary access to

Zoom

with Entitle

  • Entitle improves visibility, offering an instant overview of all resources, roles, and entitlements within Zoom.
  • It provides control over fine-grained permissions in Zoom due to its in-depth understanding of modern tech stacks.
  • Bundles feature allows grouping various resources within Zoom and across different applications into a single access request.
  • Entitle's quick installation and rollout allow Zoom access management to be operational within days instead of weeks.
  • Entitle natively integrates with over 100 widely used cloud services and applications, making it adaptable to varying business needs.
  • Automation capabilities expedite governance and regulatory user access reviews, streamlining the provisioning process through Entitle.

"I like Entitle because it’s one of those tools I can set up and forget about. I never have to go into it and it just works."

Just in Time Access - Entitle

Mike Morrato
CISO and Global Head of IT,
Noname Security

Zoom

What is

Zoom

Zoom is an online video conferencing and meeting platform that allows individuals and companies to conduct virtual meetings, webinars, and collaborative sessions. The service offers features like screen sharing, recording, breakout rooms, and virtual backgrounds. It has become widely popular for professional and personal use especially during the COVID-19 pandemic, as it allows for remote work, learning, and social gatherings.

Automated Access Management Platform - Entitle - Limit cloud access without pushback

What is Entitle?

Entitle is how cloud-forward companies provide employees with temporary, granular and just-in-time access within their cloud infrastructure and SaaS applications. Entitle easily integrates with your stack, offering self-serve access requests, instant visibility into your cloud entitlements and making user access reviews a breeze.

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JIT is only the beginning

Entitle Just In Time Access - diagram- JIT is only the beginning - entitle

Explore how you can manage employees' temporary AND birthright permissions, all from one place.

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