Asana
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Automated Access Management Platform - Entitle - Limit cloud access without pushback

Just in Time Access to Asana

Just in Time Access to

Asana

Enhance operational efficiency and bolster security measures with just in time access to Asana. Simplify team management, task tracking and project coordination.

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Just in Time Access - Entitle

Time-bound admin role escalations

Just in Time Access - Entitle

Temporary access that is revoked when no longer needed

Just in Time Access - Entitle

Faster access for employees and contractors

Just in Time Access - Entitle

Audit logs and access reviews

What is Just in Time Access?

Just-In-Time (JIT) access refers to the security strategy in which user permissions are granted only when needed and for a specific period of time. The objective of JIT access is to minimize the risk of unauthorized or inappropriate access to sensitive information. It is often used in context of privileged access management, cloud environments and access to critical applications.

Benefits of Just in Time Access to

Asana

1. Enhanced Least Privilege Access: The "Just in Time" (JIT) method allows you to allocate specific permissions to team members for specific intervals, ensuring that access rights align with their need and duration of task. This minimizes unnecessary over-privileged access, upholds the principle of "least privilege access" and cuts down the risk of internal data breaches.

2. Decreased Insider Threats & Human Errors: JIT access reduces the vulnerability from insider threats simply by limiting the amount of time a user has with elevated privileges, thereby minimizing the window of opportunity for a misuse of access rights. In addition, by granting permissions only when necessary, the likelihood of unintended consequential actions or human errors is significantly reduced.

3. Optimized Operational Efficiency: By auto-granting the elevated permissions when needed, and auto-reverting them when the job is done, Asana JIT access accelerates work processes and avoids administrative bottlenecks. It eliminates the waiting game for permissions, heightening team productivity and enabling a smooth operational workflow.

4. Simplified Compliance Auditing: Just in Time access and privilege escalation provides clear records of who had access, when, and for how long, detailing what changes were made during that period. This transparency immensely simplifies the process of auditing, aids in forensic investigations, and is crucial to demonstrate compliance with regulations like GDPR and HIPAA.

Explore Entitle’s JIT Access Management Platform

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Use Cases for Just in Time Access to

Asana

1. Project Deadline: An employee may need just in time admin access to Asana when a project deadline is looming and the normal administrator is absent or unavailable. This access allows the employee to implement important changes to tasks, assign team members, and update project timelines and dependencies, ensuring the project continues to the deadline.

2. New Team Integration: If a new team is integrated into an ongoing project and immediate structure and task allocations are needed, just in time admin access would help the team lead to quickly set up the necessary work breakdown structure in Asana.

3. Emergency Situations: During unforeseen emergency situations such as system errors, bugs, or immediate task re-delegation, having just in time admin access can be critical for operational continuity. The designated user could quickly troubleshoot, allocate or shift tasks, ensuring minimal to no disruption to the workflow.

How to Implement Just in Time Access to

Asana

Entitle Just In Time Access - diagram- How to Implement Just in Time Access to

1. Planning.

  • Assessment
    Commence by determining who requires access to Asana, what resources they need, and their rationale. Analyze existing access rights to consider if they can be diminished or removed. Consider utilizing an entitlement discovery tool for better visibility.
  • Policy creation
    Develop clear guidelines for both authorizing and rescinding access. Design rules around who can request access, under what situations, and for which time period. Set timeframe-based parameters, especially for privileged roles.
  • Source of truth
    Align your JIT access system with an Identity Provider (e.g., Okta, Google Workspace, Azure AD, OneLogin) for a reliable source of identities. Individual identities over shared accounts will enhance authorization control and audit precision.

2. Execution.

  • Self-serve access requests
    Streamline the process by allowing users to request access via the system rather than relying on individuals. Facilitate acceptance rates by incorporating IM platforms like Slack or MS Teams. Ensure access requests detail the personnel involved, required resources/roles, duration, and reason.
  • Approval process
    JIT access offers the potential for companies to entrust approvals to those with business context. Resource owners and business unit managers frequently have a deeper understanding than IT service desks. Utilize messaging platforms for swift responses, providing approvers with all the necessary information for an informed decision.
  • Conditional approval workflows
    Include your predefined policies into workflows that decide the access privileges. Assign these to workflows that dictate who can access and under what conditions. Effective practices include an if-then condition framework. IF identity group “X” requests access to “Y”, seek approval from “Z” and inform “M”.
  • Integrations
    Consider incorporating JITA with other IT and security systems for increased adaptability. Tie with data classification systems to adapt policies based on data sensitivity. You should ideally have the ability to label resources and group them together to streamline this process. Engage with on-call rostering software for automated approvals during emergencies and to grant access based on training completion.
  • Automated provisioning and deprovisioning
    With a comprehensive understanding of Asana, granting and revoking access automatically within the service becomes possible. This is critical for JIT Access as it reduces dependency on availability.
  • Access methods
    For Asana, APIs are desirable due to their flexibility and real-time capabilities. However, a combination might prove necessary.

3. Maintenance.

  • Regular audits
    Carry out routine checks to verify JIT access is operating as expected. Look out for unusual patterns or behaviors either directly or through log analysis.
  • User training
    Educate users, particularly privileged users, about the principle of least privilege access (POLP) and JIT Access. Ensure a consistent update of your JIT access procedures. Seek feedback from your IT staff to comprehend and implement required improvements.

This strategic approach will enable you to successfully implement a robust Just-in-Time Access system for Asana.

Temporary JIT Access to

Asana

with Entitle

Entitle provides self-serve access requests, flexible policy workflows, and automated provisioning, to restrict unneeded access across cloud infra and SaaS.

Entitle has a native integration with

Asana

Entitle has an IdP integration with

Asana

Native integration
5 minutes set up with pre-built connectors
IdP integration
Add/remove users from groups in an identity provider
JIT access: self-service requests and authorization workflows
Just in Time Access - Entitle
Just in Time Access - Entitle
HR-driven birthright policies
Just in Time Access - Entitle
Just in Time Access - Entitle
Full audit trails and access reviews
Just in Time Access - Entitle
Just in Time Access - Entitle
Fine-grained visibility of permissions
Just in Time Access - Entitle
Fine-grained, ephemeral provisioning of permissions
Just in Time Access - Entitle

Manage temporary access to

Asana

with Entitle

  • Simplify your access requests by bundling different resources from Asana and other applications into one single request.
  • Save time with quick deployment; Entitle It can be installed in minutes and rolled out in a few days.
  • Benefit from native integrations to over 100 cloud services and applications, easing the transition and boosting productivity.
  • Tailor the solution to meet your unique needs as our API-first architecture allows high customization and seamless integration.
  • Accelerate access by integrating with on-call schedules, ticketing systems, HRIS, and more, streamlining operations and reducing delays.
  • Automate governance tasks and regulatory user access reviews, reducing manual workloads and improving compliance.

"I like Entitle because it’s one of those tools I can set up and forget about. I never have to go into it and it just works."

Just in Time Access - Entitle

Mike Morrato
CISO and Global Head of IT,
Noname Security

Loved by fast-growing cloud security teams

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Asana

What is

Asana

Asana is a web and mobile application designed to help teams organize, track, and manage their work. It provides tools for assigning tasks, setting deadlines, sharing notes, uploading files and visual project plans. Founded in 2008 by Facebook co-founder Dustin Moskovitz and former Google and Facebook engineer Justin Rosenstein, it aims to improve team collaboration and work management.

Automated Access Management Platform - Entitle - Limit cloud access without pushback

What is Entitle?

Entitle is how cloud-forward companies provide employees with temporary, granular and just-in-time access within their cloud infrastructure and SaaS applications. Entitle easily integrates with your stack, offering self-serve access requests, instant visibility into your cloud entitlements and making user access reviews a breeze.

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JIT is only the beginning

Entitle Just In Time Access - diagram- JIT is only the beginning - entitle

Manage your users' on-demand and birthright permissions, all from one place.

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